7+ Best Workflow Automation Software Of 2023

Best Workflow Automation Software

Are you drowning in a sea of workflow automation software options? Don’t worry; we’ve got your back.

We’ve scoured the market and compiled a list of the top tools to help your business save time and money by automating those pesky, time-consuming tasks.

We’ll help you determine which tool is perfect for your business and show you how to get the most out of it.

These bad boys will revolutionize the way you do business and have you wondering how you ever functioned without them. No need to thank us, just consider it a public service.

Now, let’s get to work (while actually doing very little work, thanks to these fantastic tools).

What Is the Best Workflow Automation Software?

Here are our top picks of the best workflow automation software you should consider using for business.

1. Integrify.

Best Overall Workflow Automation Software.

Integrify | Best workflow automation software

Integrify is a hassle-free way to automate and streamline your daily workflow processes. This powerful software is equipped with intuitive tools that make it easy to implement workflow automation without coding knowledge quickly.

The platform offers consulting and development services to help you get the most out of their solution. Integrify’s open, REST-based API allows seamless integration with your existing systems, whether you choose the cloud, private cloud, or on-premises option.

You can streamline the routing and tracking of documents, simplify invoice approvals, and customize the user experience. You can also track tasks and progress, review and approve requests, and analyze trends and bottlenecks.

And with the ability to audit details and share dashboards, Integrify is the ultimate solution for improving your workflow.

Features of Integrify:

  • Unlimited form creation: With Integrify, you can create an unlimited number of forms to capture data from employees or customers.
  • Prebuilt process apps: Take advantage of Integrify’s library of free, prebuilt process apps that you can easily customize to meet your specific needs.
  • Custom reports and dashboards: Keep track of the progress of your workflow processes with custom reports and dashboards.
  • Open REST-based API: Integrify’s API allows easy integration with your existing systems.
  • Unlimited process builder: Create new workflow processes easily using Integrify’s unlimited process builder.
  • Expandable file and document storage: With expandable storage, you’ll have plenty of space to store all your files.
  • Dedicated account manager: Each Integrify user is assigned a dedicated account manager to help with any questions or issues.
  • Real-time request and task management: Stay on top of everything happening in your workflow processes with real-time management.

Integrify Pricing:

Integrify offers a free trial to try out the software before buying it; after the free trial, pricing starts at $35 for 3 premium tiers:

  • On-premises
  • Cloud
  • Enhanced Cloud

2. Zoho Flow.

Best Business App Integration Platform.

Zoho Flow | workflow software

Zoho Flow is the way to go if you need a powerful workflow automation tool that can easily connect to various web applications. This powerful workflow automation software allows you to easily connect to a wide range of web applications with over 400 options.

And with advanced workflow logic elements like decisions, delays, and custom functions, you can easily automate even the most complex processes.

But Zoho Flow isn’t just about automation – it’s also about customization and collaboration. You can create and customize integrations to fit your specific needs and work with your team to build centralized workflows that connect information across departments.

And if you need help getting started, you can take advantage of the prebuilt flows available.

So why waste time and effort coding complex integrations when you can let Zoho Flow do the heavy lifting for you? Connect, automate, and orchestrate all your business tasks with this user-friendly tool. You’ll be amazed at the time and energy you’ll save.

Key features of Zoho flow:

  • Real-time and batch integration: Easily connect to various applications in real-time or through batch integration. This includes databases, CRMs, ERPs, and more.
  • Connector modification: Customize your integrations to fit your specific needs without the need for coding.
  • Prebuilt connectors: Connecting to popular apps like Salesforce, Google Apps, and Dropbox is a breeze with Zoho Flow’s prebuilt connectors.
  • Monitoring console: Keep an eye on the status of your integrations in real time with Zoho Flow’s monitoring console.
  • Data security: Protect your data with Zoho Flow’s security features, including encryption at rest and in transit.
  • Data quality services: Ensure that your data is clean and accurate with Zoho Flow’s data quality services.
  • Webhook trigger: Receive information from various applications in multiple data formats.
  • Intuitive drag and drop builder: Creating integrations is easy with Zoho Flow’s intuitive drag-and-drop builder – no coding required.


  • Standard: $10 /org/month billed annuallyfdi
  • Professional: $24 /org/month billed annually.

Related article: 7 Best HubSpot competitors (Cheap & Free Options)

3. ProcessMaker.

Best Business Process Automation Software.

ProcessMaker | automated workflow software

ProcessMaker helps you improve digital agility and streamline your processes. This powerful workflow automation software tool allows you to easily automate processes, connect and extend third-party systems, and reduce bottlenecks – all on one platform.

You can eliminate manual tasks, data silos, and bottlenecks while improving your organization’s visibility and tracking processes. In addition, ProcessMaker accelerates digital transformation by connecting all your systems, people, and work on one platform.

Designing business processes has never been easier – use the intuitive drag-and-drop canvas to add in tasks, forms, data connectors, and more in days (not months!).

And with pre-configured options for connecting popular apps and legacy systems, or the ability to quickly build your own through an API, the possibilities are endless.

ProcessMaker is designed for enterprise flexibility and scalability, so you can trust that it can handle even the most complex processes. You can get alerts, approve, or reject requests directly from your email inbox or Slack, and monitor processes, business objectives, and SLAs with a customizable dashboard.

Key features of ProcessMaker:

  • Access to development environments: Develop applications that automate workflows and business manual processes with minimal coding.
  • Easy sharing of processes: Decision-makers can easily share processes with the appropriate employees.
  • A holistic view of workflows: Get a holistic view of all workflows to see how all processes work together.
  • Drag and drop tools: Building applications that automate workflows and business processes is a breeze with ProcessMaker’s drag and drop tools, even for those with little coding experience.
  • Real-time progress tracking: View the progress of a business process in real-time to track performance or manage tasks within the process.
  • Custom code editing: Write or edit custom HTML, JavaScript, or CSS code.
  • Page sequences, forms, and libraries: Create page sequences, forms, and libraries to aid in navigating the application.
  • Data source flexibility: When creating an application or changing data sources, you can use existing data sources with ProcessMaker.


  • Standard: Starts at $1500 per month
  • Corporate: Contact ProcessMaker directly for corporate pricing
  • Enterprise: Contact ProcessMaker for Enterprise pricing

4. Snov.io

Best Sales Automation Workflow Software.


Are you looking for sales automation software to help you efficiently manage your contacts and streamline your cold outreach? Look only as far as Snov.io.

This powerful tool offers a user-friendly interface, a great free plan, and integrations with over 2000 other software products. You can easily find convertible leads, verify contacts, track your leads’ progress, and automate cold outreach without coding experience.

Simply connect and synchronize your workflow across platforms, from CRMs to customer support apps. And with integrations available with over 5,000 tools, Snov.io makes it easy to optimize your sales team’s workflow and reduce bounce rates while keeping your database clean with easy 7-tier verification.

Snov.io is available in 4 languages (English, Chinese, Portuguese, and Ukrainian), and you can quickly grow your business.

Key features of Snov.io:

  • Customization: Administrators can customize Snov to match their processes by creating custom objects, fields, rules, calculations, and views.
  • Contact and account management: Easily store and retrieve information associated with customer contacts and accounts and track company-wide communication in one place.
  • Partner management: Manage partners by tracking channel partner leads and sales opportunities.
  • Product and price management: Add products and prices to opportunities and quotes with Snov’s provided modules.
  • Email automation: Send emails to contacts in bulk, with built-in email templates, social media integration, subscriber list management, sign-up forms, success rate reports, AB testing, and auto-responders.
  • Ticketing system: Customers can quickly get answers to inquiries, and post-service issues, place orders, view order histories, and access other information in the knowledge base with Snov.io’s convenient ticketing system.
  • Data integration: Users can input, modify, and extract data from the application in bulk through a structured file with Snov’s data integration feature.
  • Social collaboration: Multiple users can interact and share information to achieve a common goal with Snov’s social collaboration feature.
  • Multiple language support: Snov is available in 14 languages, making it accessible to users worldwide.


  • Trial: $0
  • State: $30.00 per month
  • Pro: $75 per month
  • Custom: $999.00 per month

5. Zapier.

Best Sales Outreach Workflow Automation Software.

Zapier | automation platform

Zapier is the ultimate online service platform for connecting apps and automating workflows. With the ability to automate your work across over 5,000 apps, Zapier helps you move forward faster by eliminating repetitive tasks and streamlining your workflows.

Whether you’re a solo entrepreneur or part of a large enterprise, Zapier’s vast array of integrations can connect all the apps and software you use and automate your workflows.

In addition to its extensive integrations, Zapier offers a wide array of prebuilt, easily configurable integrations between applications and software you’re already using.

And if you’re new to automation or looking to grow your skills, Zapier makes DIY doable with helpful resources and tutorials. Or, if you’d prefer the extra assistance, choose a certified Zapier Expert to help you think through and create automated workflows.

Key features of Zapier:

  • Real-time event-based integrations: Zapier supports event or transaction-based integrations in real-time, allowing you to automate anything fast and eliminate repetitive tasks that slow your team down.
  • Visual development of integration logic: Develop integrations through the visual development of integration logic flows.
  • Monitoring console: Keep an eye on your workflow automation with Zapier’s monitoring console, which allows you to monitor resource utilization, system health, and more.
  • Compliance with industry standards: The workflow automation software complies with essential industry standards such as SOC.
  • Data integration without physical movement: Integrate data from disparate sources without requiring physical data movement.
  • Data conversion tools: Convert data values from a source system’s data format into a destination system’s data format.
  • API development and integrations: Zapier facilitates API development and integrations with prebuilt connectors, templates, and examples.
  • Data routing and workflow orchestration: Enable data routing on a configuration basis and manage complex workflows through an orchestration engine.


  • Free plan: $0
  • Starter: $19.99 per month
  • Professional: $49.00 per month
  • Team: $799.00 per month

Related article: How To Sell Digital Products Using WordPress

6. Nintex.

Best Process Management and Workflow Automation Software.


Nintex is a workflow automation software that helps accelerate digital transformation with a complete platform for process management and automation. This software provides end-to-end solutions designed for Windows, allowing you to manage, automate, and optimize business processes quickly.

Nintex offers a range of features to help businesses of all sizes, including compliance management, automated routing, document indexing, electronic signature capabilities, and full-text search.

With Nintex Workflow Cloud, you can build digital workflows and process apps quickly and easily connect to enterprise systems while driving results across your organization.

Take your automation journey to the next level with Nintex’s prebuilt process maps, workflow, and RPA bot templates, available across industries and departments. Streamline your workflows and improve efficiency with the help of Nintex’s comprehensive automation platform.

Key features of Nintex:

  • Customizable document templates: Create documents for business processes using various customizable templates.
  • Visualization of connected apps and data: The workflow software visualizes connected applications and integrated data, allowing users to customize and manage workflow structures.
  • Holistic view of workflows: Get a holistic view of all workflows to see how processes fit together and identify potential areas for improvement.
  • Triggers and alerts: Streamline work processes by establishing triggers and alerts that notify the appropriate people when their action is required.
  • Customizable application templates: Nintex provides base-level application templates that you can customize for specific actions and users.
  • Data integration: Add data from existing sources when creating the initial application or changing data sources.
  • Mobile and desktop accessibility: The software offer an application for access on desktop or mobile devices.
  • Workflow routing based on business logic: Build a workflow based on business logic or a specific condition to route work to different people based on rules.


  • Pro: $2500 a year
  • Premium: $50000 a year
  • Custom: Get a quote

7. Kissflow.

Best No Code Workflow Automation Platform.

Kissflow - Best workflow automation software

Kissflow is a cloud-based workflow automation software that helps businesses streamline their workflows and manage their business processes. It’s easy to use, even for those with little technical experience, thanks to its drag-and-drop visual studio.

With over 50 ready-to-use applications and deep integration with Google Apps, you can get up and running quickly.

But Kissflow is more than just a workflow management tool. It also has a powerful low-code app builder that lets you supercharge your development. And if you want to accelerate your progress even further, you can take advantage of the platform’s marketplace of 400+ prebuilt templates.

One of the great things about Kissflow is that you can use it for all stages of development, from testing to production. So, you can be confident that your workflows are reliable and efficient, no matter where you are in the process.

Key Features of Kissflow:

  • Customizable page sequences, forms, and libraries: Allows you to create page sequences, forms, and libraries for easy application navigation.
  • Multiple workflow updates: Easily update multiple workflows simultaneously, ensuring your business processes are always up to date.
  • Workflow routing based on rules: Build a workflow based on business logic or a specific condition based on rules to route work to the appropriate people.
  • Document builder and templates: Kissflow has a document builder that enables you to create custom documents for your business processes and a library of prebuilt templates.
  • Triggers and alerts: Streamline the flow of work processes by establishing triggers and alerts that notify and route information to the appropriate people when required.
  • Task assignment: Ensure that the right task is assigned to the proper employee throughout the process.


  • Small business: $15 per user per month
  • Corporate: $20 per user per month
  • Enterprise: Get a quote.

8. Flokzu.

Best Cloud Business Process Automation Software.


Flokzu is a web-based and mobile workflow management software that helps businesses automate their end-to-end processes quickly and easily. With features like business rule management, collaboration, process mapping, and process modeling, it has everything you need to streamline your workflows.

Flokzu is available in both free and paid versions. The paid version offers more advanced features like unlimited processes, users, and custom branding. And with its user-friendly interface and drag-and-drop feature, it’s easy to create your workflow processes without the need for complex set-ups or endless consultancy services.

But Flokzu is more than just a workflow management tool. It’s also a powerful process automation platform that can help you automate repetitive tasks, measure your process performance, and optimize your company. Plus, it integrates seamlessly with your existing workspace so that the information can flow smoothly from platform to platform.

And when it comes to staying on top of your tasks, Flokzu has you covered. Assignees will receive pending tasks directly in their inbox on their PC or mobile, making it easy to stay organized and on track.

Key features of Flokzu:

  • Accessibility: Employees can access workflows and processes from anywhere, allowing them to work remotely.
  • Customizable templates: Create documents for business processes and choose from a wide array of customizable templates.
  • Library of workflows: Flokzu has a library where businesses can keep previously used or designed workflows for future use or use parts of them for custom workflows.
  • Real-time progress tracking: View the progress of a business process in real-time, allowing you to monitor performance and manage tasks within the process.
  • Assigned tasks: Flokzu ensures that the right tasks are assigned to the proper employees throughout the process, helping to streamline and optimize workflows.
  • Custom workflow creation: Create custom workflows aligned with your specific objectives and needs.
  • Sharing processes: Decision-makers can easily share processes with the appropriate employees using Flokzu.
  • Machine learning tools: Flokzu offers machine learning tools to help businesses improve their processes intelligently.


  • Standard: $14.00 per user per month, billed annually
  • Premium: $20 per user per month, billed annually
  • PoC plan: $50 for an unlimited user per month, billed annually
  • Enterprise: Get a quote

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What Is Workflow Automation software?

Workflow automation software is a tool that allows companies to automate and streamline their business processes by creating a defined series of tasks that are triggered by certain events or conditions. This can help to improve efficiency, reduce errors, and free up time for more critical tasks.

Workflow automation software can be used in various industries and for multiple purposes, such as managing employee onboarding, approving invoices, and processing customer orders.

Some common features of workflow automation software include the ability to create custom forms and process flows, assign tasks to specific users or teams, set deadlines and notifications, and track the progress of workflows.

What are the Benefits of Using Workflow Automation Software?

Let’s look at the business benefits of using workflow automation tools for your business.

Mobilizes Workforces

Workflow automation software allows employees to access their work and tasks from anywhere, using any device. They can continue to work and collaborate, even when they are not physically present in the office.

This can be especially useful for remote teams or employees who need to be out of the office for meetings or other events. By allowing employees to access their work from anywhere, workflow automation software helps to mobilize workforces and increase productivity.

Improves Communication

Workflow automation software can improve communication between employees and managers by providing a clear and organized system for tracking tasks and progress.

Employees can easily see what tasks they need to complete, when they need to complete them, and whom they should communicate with. This helps eliminate confusion and improve collaboration between team members.

Provides Visibility and Control

By automating tasks, you can gain better visibility into your workflow and have more control over the progress of tasks.

You can easily see what tasks are being completed, by whom, and how long they take. This can help you identify bottlenecks or areas where work is falling behind and take corrective action to get things back on track.

Boosts Efficiency and Productivity

Automating tasks can increase efficiency and productivity by reducing the time and effort required to complete tasks. For example, if you manually enter data into a spreadsheet, automating this process can save you significant time and allow you to focus on more critical tasks.

Additionally, automating tasks can reduce errors, as there is less chance of human error when tasks are completed automatically.

Streamlines Processes

Automating your business processes can streamline them and make them more efficient.

By eliminating the need for manual tasks, you can reduce the time and effort required to complete and focus on more critical tasks.

Additionally, automating processes can reduce errors and improve your work’s accuracy, ultimately leading to better outcomes for your business.

What are the steps of workflow Automation?

Here is a 5-step workflow automation framework to follow when building a workflow.

Workflow automation is the process of using technology to streamline business processes and improve efficiency. Here are the steps to automate your workflows:

Step #1. Define the process

The first step in automating your workflows is identifying the specific process or task you want to automate. Consider which tasks are repetitive and take up a significant amount of time.

These tasks are likely the best candidates for automation. Make a list of these tasks and consider how they fit into your overall business processes.

Step #2. Identify the individual tasks

Once you have identified the process you want to automate, it’s time to break down the individual tasks that make up that process.

For each task, consider what needs to be done to complete it. You can create a more efficient workflow by identifying the individual steps involved in a task.

Step #3. Assign tasks to specific employees or teams

After you have identified the tasks that need to be completed, it’s time to assign them to employees or teams.

When assigning tasks, consider which employees or teams have the skills and knowledge necessary to complete the job. In addition, think about who has the most available time in their schedule to complete the task.

Step #4. Choose the software tool

There are many different software tools available that can help you automate your tasks. When choosing a software tool, consider the features that are most important to you.

Some workflow automation software tools allow you to create custom reports or integrate them with other software applications. Research and compare different options to find the software that best fits your needs.

Step #5. Test and refine:

After implementing the automation process, it’s important to test it to ensure it works correctly. Solicit feedback from employees or customers who are using the process.

Based on this feedback, make any necessary changes to the process until it meets your needs. Continuously testing and refining the process will help ensure it runs smoothly and effectively.

Workflow automation software: FAQs.

What is Workflow automation?

Workflow automation is the use of technology to execute business processes without the need for manual intervention. It involves creating a set of rules or a series of steps that determine how tasks should be completed and the use of software to automate the execution of those steps.

The goal of workflow automation is to improve efficiency, reduce errors, and increase productivity by automating repetitive and time-consuming tasks. It can be applied to a wide range of business processes, including marketing, sales, HR, and customer service.

How Much Does Workflow Automation Cost?

The cost of workflow automation software varies depending on the specific features and capabilities of the software. Some workflow automation software can be purchased for a one-time fee, while others require a monthly or annual subscription.

Basic workflow automation software generally starts at around $100 per user per year, while more advanced software with more features can cost upwards of $1,000 per user per year. It’s essential to carefully consider the features and capabilities you need in workflow automation software and compare prices from multiple vendors before deciding.

Best Workflow Automation Software: Wrap-Up.

Well, there you have it! These are some of the best workflow automation software options available today.

From simple drag-and-drop builders to complex orchestration engines, there’s a solution for every business need.

So don’t let repetitive tasks bog you down – take control of your workflow and watch your productivity soar with these top-notch automation tools. Happy automating.

Further reading at Techgumb.com: Do you want to create eye-catching ads for your business? This post on the Best Display advertising Software for Creating Eye-Catching Ads can help you.

Disclosure: Some of the links in this article may be affiliate links, which can provide compensation to me at no cost to you if you decide to purchase a paid plan. These are products I’ve personally used and stand behind. This site is not intended to provide financial advice and is for entertainment only. You can read our affiliate disclosure in our privacy policy.

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